Board of Health – Part-Time Clerk

 

The Board of Health Clerk performs administrative functions pertaining to the operations of the board. This includes frequent written and oral communication, bookkeeping, filing, and exercising independent judgment and initiative in supporting the board in the oversight of policies and regulations affecting the health and safety of Town residents. The Board of Health Clerk is appointed by the Board of Health, and reports to the Board of Health. The employee works under the direction of the Board of Health and within established policies and procedures and the requirements of federal, state and local law (as applicable).

Essential Functions

 

• The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Under the general direction of the Board of Health, provides professional staff assistance to the Board; provides administrative coordination with other Town departments as needed; and supports the board in carrying out the direct responsibilities of the Board of Health.
• Prepares agendas and materials for all regular and special meetings (or hearings) of the Board of Health; attends and participates in all meetings of the Board; performs all necessary follow-up for decisions or inquiries made in those meetings and between those meetings including the preparation of meeting minutes.
• Filing, scanning, emailing, and processing paperwork of various requests from the public, The Board , the health agent and or Title V agents regarding sanitation, food, permits , other applications and other necessary documents and forms
• Maintains the Recycle Center database and assists the board with commitments, abatements, refunds, and liens.
• Issues the annual user letters for the Recycling Center, as well as annual food and hauler permits.
• Prepares detailed and accurate reports and maintains an efficient filing system.
• Manages all accounts payable and receivable, including transfer station payroll.
• Assists the board in maintaining a balanced budget.
• Assists the Board in any administrative task related with communications to the heath agent or the board with matters of enforcement of Town and state health policies, and special assignments and projects, including programs and services which address issues such as lead poisoning, housing, health inspections, food service inspections, infectious disease, hazardous waste, tobacco control, septic systems, and groundwater control
• Scheduling meetings with other boards, vendors and or processing related paperwork for the removal, transportation and disposal of household trash and other waste materials
• Performs other duties as required or assigned Minimum Competencies:
• Working knowledge of or commitment to learn Open Meeting Law, Public Records Law, and State Ethics Law
• Ability to communicate effectively and professionally and establish and maintain cooperative relationships with members of the community, Town officials, business owners, employees and staff, governmental and school representatives.
• Ability to communicate effectively in written and oral form
• Good organizational skills; detail oriented, and able to work independently
• Ability to address state public health and safety laws and regulations effectively, respectfully, and impartially
• Strong interpersonal skills, and a high degree of motivation, initiative, and resourcefulness
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines
• Ability to work in high pressure situations, as necessary
• Proficiency in word processing, spreadsheet, and email software (such as MS Word, Excel, Outlook)
• Strong ability to maintain confidential and personal information

Preferred Competencies

 

• Thorough knowledge of Federal, State, and local laws and regulations relating to public health and safety applicable to the Town
  High School diploma or equivalent required; associate degree or higher in related field preferred.
• Experience in a municipal government setting preferred, health department a plus.

Work Environment

 

The work environment is typical of municipal offices.

This position requires some evening hours, as assigned to attend board meetings.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Minimal physical effort is required to perform duties under typical office conditions.

 

The employee is routinely required to communicate with others and to operate existing equipment.

 

The employee is frequently required to move items weighing up to 30 pounds.

 

Vision requirements may include the ability to read routine and complex documents and use a computer.

 

FLSA status: This position is non-exempt under the Fair Labor Standards Act.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

 

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and/or requirements of the job change.

The Town of Brookfield is an Equal Opportunity/ Affirmative Action Employer. Your opportunity for employment with the town will be based only on your merit, without regard to race, religion, sex, age, national origin, or disability.

 

Salary: $18.00 – 20.00/hr., commensurate with experience.

10-12 Hours a week