Library Trustees

Brookfield, MA Library Trustees
http://www.mytowngovernment.org/meeting/5083181422739456
BOARD OF TRUSTEES MEETING — AGENDA
Wednesday, October 7, 2026 (FY27)
Merrick Public Library
2 Lincoln Street, Brookfield, MA 01506

Attendance: Chair: Rebecca Morin (RM) (‘27) (), Secretary: Rebecca Beck (RB) (‘28) (),Shelby Hill (SH) (‘28) (), Sally Brown (SB) (‘28) (), Carol Plumb (CP) (‘28) (), Mary Lou Knight (MK) (‘28) (), Hedda Monaghan (), Brenda Metterville (BM) ()

OPEN MEETING: Meeting called to order for Wednesday, October 7, 2026 at the Merrick Public Library.
Review, edit, approve minutes from Wednesday, September 2, 2026.
Motion to approve the minutes made by CP, 2nd by SB, all voted in favor.
II. Motion to ratify vouchers submitted for payment by MLK, 2nd by CP voted in favor:
A. Library Payroll vouchers for FY27, WK 6 thru WK 5, (8/27/2026).
Book vouchers for FY27, WK 1 thru WK 5, (8/27/2026).
Expense vouchers for FY27, WK 1 thru WK 5, (8/27/2026)
Utilities and expense vouchers for 18 Common Street for FY27, WK 1 thru WK 5, (8/27/2026).
III. Verizon telephone and fax service has given notice they will no longer provide service to the businesses in the town of Brookfield.
Jacob at Anvery will be providing the service for transition for phone and fax lines, and voice-over IP because he provides this service for the town of Brookfield, and all the accounts for communications is paid through the BOS..
IV. We have an AI Policy available for your review and we will discuss, edit and/or approve policy on Wednesday, November 4, 2026, 6:00 pm. meeting
V. Brenda will report progress on 18 Common Street.
Insulation is complete in both the Barn and The Wood Room
Advanced Energy started the install baseboard of baseboard heat Wed. Sept. 26, natural gas heat with antifreeze adaptor. Inserts for the barn windows will be ordered soon also.
Second means of egress email from Steve the architect regarding side entrance shared with Jeff Taylor, he approved we do not have to make the side door ADA complaint.
The historic garden is being organized with other resources including the Friends of the Library and the Friends of the Quabbin. This project does include the Enfield Memories iris.
Mike has been contacted for bat exclusion.
VI. Our second hire for staff is Kim Kvarcarian who will start October 15 as the 2nd Senior Library Assistant.
VII. Sally has donated $1000 to the Memorial Garden, Enfield Memories. Beside the main entrance to the Brookfield Historical Museum, 18 Common Street. She also purchased the mums now decorating the properties.
Steve Lamauroux will maintain and create the History Garden for 18 Common Street Museum. This week he will bring up equipment to start taking out the weeds.
Eagle Scout project, Ms. Chaffee visited the library 10/1/2026 and proposes making 3 or 4 Bat Houses to post on both of our properties.
Matt’s workshop is in the basement of the Barn.
VIII. Hedda’s contract will be available for signing at the October meeting.
Brenda will be on vacation (to Texas) Thursday, November 5 to Wednesday, November 11, 2026.

IX. The next meeting is scheduled for Wednesday, November 4, 2026 at 6:00 pm.
Motion by , 2nd by , all voted.

Reasonable accommodations for people with disabilities are available upon request. When making such a request, please include a description of the accommodation that you will need, including as much detail as possible, along with your contact information. Email requests to: brookfieldlibrary@gmail.com or call 508-867-6339. In order to meet your request, please provide 48-hour notice prior to the date that the accommodation is needed. Although every attempt will be made to provide the accommodation with less than 48 hours’ notice, it may not be possible.